SLUG Meeting -February 18th

Meeting Minutes

1. Equipment Purchase
• We've started adding items to the Google Doc. Please add anything that comes to mind here.
• Jill has kindly offered to help us choose equipment. I think we should take her up on that offer. We need a volunteer to sit with Jill and discuss possible equipment set ups and to fill in the spreadsheet with suggestions.
• Andrea has volunteered to get an inventory count and fill in the spreadsheet so we have a snapshot of what is still needed.
2. Delegating Responsibilities
• Office Manager: Melinda Soares and still needed
• Mentors new recruits 
• Provides keys to new recruits
• Discussion Coordinator: Still needed
• Organizes group discussion sections for SLUG members to discuss scientific topics. It would be useful to meet weekly for these discussion groups. 
• Resident Technician: Monique Windju
• Helps diagnose the cause of broken equipment
• Leads the upgrading and installation of new computers in the lab.  
• Visualization Lab Manager (Beta Room): Ian Weaver
• Leads the upgrading and installation of new computers in the Visualization Room (Beta).  
• Web Guru: Aaron Lopez and Melinda Soares
• Support staff for website design and management (personal and group)
• Updates and maintains the group blog
• Updates and maintains the group website (SLUG)
• Resident Photographer (headshots): Melinda Soares
• See Melinda to schedule a headshot if one is needed
• Outreach Coordinator: Still needed 
• Organizes volunteer outreach activities for the SLUG group to enrich the community. We should aim for 1-3 activities during the summer and 1-3 activities during the academic year. Small goals, but a nice thing for us to do.
• Entertainment Coordinator: Still needed
• Organizes entertainment activities for SLUG members as "team building" exercises. Yes, it's a bit silly, but this may be a nice thing to try. I believe we should aim for 1 activity each quarter.
3. Website Management
• Ian needs to update the bio portion on the SLUG group website. 
• Every member should publish at least one image to the Visualization Gallery page. If you have not yet done so, please log in and do this at your earliest convenience. We should all know how to edit the site and contribute content. Uploading content should not be a task responsible to a single individual. 
• We should each individually review the website once per quarter to search for any editing needs and ensure that all content is up to date.
4. SLUG Snack Supply
• We have agreed to maintain a snack supply for SLUG members with a "karma jar." Melinda is happy to pick up supplies after her Caltech visit and others are also encouraged to contribute to the stash. We still need to decide where will we house said goodies. 
5. SLUG Maintenance
• A schedule of "chores" is on the wall next to the door. Make sure you know what you've been assigned to do. 
• We need to organize a deep clean day for the first or second week of April. This is still far enough away not to be a major concern, but this shouldn't be forgotten completely.